Guide
How do I keep compliance training up to date when certificates expire?
Give each pass a certificate with an expiry date, and the course is given again before it runs out. Reminders go by themselves, and the dashboard shows who is overdue or expiring.
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Without TrioLMS
- Renewal dates in a spreadsheet
- Certificates scattered in emails
With TrioLMS
- Certificates with expiry dates
- Given again before they run out
- Anyone can check a certificate
The problem
Much of the training your people do has to be repeated: safeguarding every year, first aid every three, fire safety on a cycle of its own. Each person’s dates are different, and new starters join all the time.
When an inspector or auditor asks who is up to date, the answer has to be quick and right, with the certificates to back it up.
What people usually try
- A spreadsheet of renewal dates. It works until someone forgets to update it, and it can’t remind anyone.
- Certificates kept as PDFs in email or a shared drive. They prove a pass, but not who is due next month.
- An LMS that records completion but not expiry, so renewals are tracked by hand anyway.
How it works in TrioLMS
- Start your 14-day free trial and upload your courses, in SCORM, xAPI or cmi5. Each goes live when you approve it.
- Put people in groups by role or by branch, and give each group its courses with a due date, or a number of days after someone joins.
- Each pass gives a PDF certificate with an expiry date and a code anyone can check at triolms.com/verify.
- Set the course to be given again a set number of days before a certificate expires, so renewals start by themselves.
- Each learner gets one email a day of what is due, and managers get their groups’ progress every Monday.
- The dashboard shows completion, overdue and expiring by group and course. Download the reports as a spreadsheet or PDF when you’re asked, and records are kept for 3 years by default, up to 10.
What it doesn’t do
- TrioLMS doesn’t accredit courses or award CPD or CE credits. It records who passed, when, and when it runs out.
- It doesn’t come with ready-made compliance courses. You bring your own, or build them in the composer.
- It records online courses. Classroom sessions and practical sign-offs are kept elsewhere.
What it costs
You pay TrioLMS monthly for your account, its seats and any sites past the first. The worked example for a business with 12 branches shows the price in your currency.